As of November 1, 2001 By-laws of Hollywood Hill
Association, Inc. ARTICLE I: DISTRICT The boundaries which this
organization is intended to serve are as follows:
The area bounded on the north by N.E. 175th Street,
on the west by 140th Place
N.E., on the south by N.E. 132nd Street,
and on the east by176th Ave. NE, and those properties
along the north side of N.E.175th Street. ARTICLE II: MEMBERSHIP Membership in this corporation
shall be: Section 1 Voting
Members
a. All persons are eligible to become voting
members of this corporation who are owners of property
or reside in the district described above and who pay,
as required herein, prescribed annual membership fees
and assessments. To be a voting member, registration
with the secretary is required.
b. Each paid membership shall entitle a maximum
of two heads of each household to vote.
c. The Board of Trustees will consider the
application of each prospective new member under this
section, and if the candidate is found eligible, will
request the secretary to place the name of the candidate
on the membership roll following his fulfilling the
obligations for membership as set forth herein. Section 2 Non-Voting
Affiliate Members
a. All persons who are not residents or owners of
property in the above-described district and who are
otherwise affiliated with this corporation shall be
eligible for membership under this section, but shall
not be entitled to any voting rights.
b. No dues or assessments are required
for membership under this section. ARTICLE III:
DUES AND ASSESSMENTS Section 1. Membership dues
shall be set at a reasonable level by the Board of
Trustees each calendar year (January 1 through December
31). Section 2. Dues are payable
within 30 days of the mailing of the first newsletter of
the calendar year. Until that time, all members who
have paid for the previous year are considered paid
members. Dues may also be paid any time prior to the
mailing of the first newsletter of the calendar year.
Section 3. Members joining
at any point in the year will be charged the full amount
of the dues. New members who join on or after October 1
of any year will have their dues applied to the
remainder of the current calendar year, and for the
following calendar year. Section 4. Previous members
who have permitted their dues to lapse or who have
voluntarily terminated may be reinstated upon payment of
dues for the current calendar year and assessments which
have accrued during the preceding twelve (12) months. Section 5. Sections 1, 2,
3, and 4, of ARTICLE III can be modified at the
discretion of the Board of Trustees where exception
cases of hardship are concerned. ARTICLE IV:
MANAGEMENT Section 1. The business and
the property of the corporation shall be managed by a
board of nine (9) trustees. Section 2. The Board of
Trustees shall be elected by a majority of the votes
cast at the Annual Membership Meeting. Votes may be
cast either in person or through the mail. If the board
should deem it necessary, a complete election may be
conducted by mail. Section 3. Certain of the
trustees shall also act as the following officers of the
corporation:
President
Vice-President
Secretary
Treasurer And shall be known as
officer-trustees. The President, Vice-President,
Secretary, and Treasurer shall be nominated from among
those currently serving as or running for trustees and
shall be elected as provided in Section 2. Section 4. The
President-Trustee, Secretary-Trustee and
Treasurer-Trustee shall each be elected for a term of 1
year. Section 5. Trustees shall
be elected for two (2) year terms to replace those
trustees whose terms are expiring. Section 6. By adopting
these by-laws, the initial trustees listed in the
Articles of Incorporation hereby nominate for the above
offices those persons currently acting as trustees and
officer-trustees and who were elected by the Hollywood
Hill Club prior to incorporation, and further nominate
such other persons as shall be designated by the acting
trustees and officer-trustees as needed to fill
vacancies. Such nominees shall be voted upon by special
election to be conducted by mail during January 1977 and
shall hold office only until the first annual meeting in
September 1977.
Section 7. The Board of Trustees shall hold
regular meetings and such special meetings as the Board
of Trustees shall deem necessary for competent
management of the affairs of the corporation. Section 8. Each member of
the Board of Trustees shall possess one vote on matters
coming before the Board. A majority of the trustees
holding office shall constitute a quorum. Section 9. Any vacancy
occurring on the Board of Trustees by reason of death,
resignation, or removal shall be filled by appointment
by the remaining trustees. Such appointee shall serve
during the unexpired term of the trustee whose position
has become vacant. ARTICLE V: DUTIES OF OFFICERS
AND TRUSTEES Section 1. The duties of
the president shall be to preside at all meeting of this
corporation; to appoint and remove chairmen of all
committees excepting those provided by these by-laws or
chosen by the membership upon majority vote at a regular
meeting or a duly authorized special meeting; to issue a
call for all special meetings; to co-sign authorized
orders upon the treasury for payment of money; to sign
all papers or documents approved by the corporation,
which may require his signature; and, generally to do
and perform such duties as are usually vested in the
office of president. Section 2. The
vice-president shall act as aid to the president and
shall perform the duties of the president in his
absence. Section 3. The secretary
shall keep a record of all meetings of the club and
shall perform such other duties as may be delegated to
the office by the president. Section 4 The duties of the
Treasurer shall be:
a. The treasurer shall receive and deposit in a
bank checking account all monies of the organization, of
which he is to be the custodian, keeping an accurate
account of the same, and shall not disburse any monies
except for expenditures that have been approved by the
Board of Trustees. Upon approval of the Board of
Trustees, a petty cash fund may be maintained by the
treasurer in manner and within the limits specified by
the Board of Trustees.
b. The treasurer will perform a detailed
accounting twice annually and shall render a final
report following each such accounting. Such a detailed
accounting may also be obtainable by a majority vote of
the membership.
c. The Board of Trustees may authorize an
independent audit of the corporation books at any time.
d. The secretary, treasurer or president must
sign all checks with the exception that the
vice-president, as an alternate, may sign in the absence
of the president.
e. The books of the treasurer shall be open for
inspection at all time by any member of the club.
f. A simple method of bookkeeping shall be the
responsibility of the treasurer.
g. The treasurer shall publish annually a roster
of active members.
h. The treasurer shall be responsible for
preparing (or having prepared) and filing all State and
Federal tax statements and State corporation fees.
i. The secretary and treasurer may be bonded. Section 5. At any meeting
of the Board of Trustees a quorum shall consist of a
majority of the trustees then in office. ARTICLE VI: MEETINGS Section 1. The Annual
Membership Meeting will be held each year between
September 1 and December 1. Those voting by mail shall
be counted for the purpose of obtaining a quorum. The
general membership must receive written or personal
notification of such a meeting at least seven (7) days
prior to such a meeting. Section 2. Special
membership meetings may be called by a majority vote of
the Board of Trustees, by the President and two other
members of the Board of Trustees, or by the petition of
25% of the membership made to the Board of Trustees.
The general membership must receive personal or written
notification of such a meeting at least seven (7) days
prior to such a meeting. Section 3. Business
meetings shall be conducted under the generally accepted
rules of order. Section 4. The annual
membership meeting shall include a written or verbal
treasurers report. Section 5. Regular Business
Meetings will be held monthly by the Board of Trustees.
The Board of Trustees may vote to bypass a monthly
business meeting. Additional special business meetings
may be called by the President or any 4 members of the
board. Section 6. Social meetings
may be held at such a time and in such manner as the
group may desire, but at no cost to the corporation
treasury, unless authorized by the Board of Trustees. ARTICLE VII:
COMMITTEES Section 1. All committee
chairmen shall be appointed by the president and
approved by the Board of Trustees and at the time of
appointment will be designated as a standing or special
committee. ARTICLE VIII: AMENDMENTS Section 1. Amendments to
the By-laws shall be approved by a majority of the votes
cast. Votes may be cast either in person or through the
mail. If the board should deem it necessary, a complete
election may be conducted by mail. Section 2. Amendments to
the By-laws may be voted on at any regular or special
meeting of the general membership provided that personal
or written notice of the intended changes to the By-laws
have been given at least seven (7) days prior to the
subject meeting. ARTICLE IX: HOLLYWOOD
HILL 10 ACRES Section 1. The 10 acres
owned by the Hollywood Hill Association is to be used as
a forested buffer between the boundaries of the
Hollywood Hill Association and the development to the
east of the 10 acres. Development within the 10 acres
is limited to soft surface pathways and small scale
picnic areas. The Board of Directors may not sell or
relinquish ownership of these 10 acres or any part of
these 10 acres without a majority vote of the membership
of the Hollywood Hill Association.
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